 On September 11, 2001, the last thing that the employees of Vanguard Direct were thinking about as they evacuated their offices, which were located directly across from the World Trade Center, was gathering their vital accounting reports. The building caught fire and when it was all over, the only remnant of their accounting system was their tape backup. We were able to fast track a new TopForm server to them and they set up temporary offices. However, all of their printed reports were lost. Fortunately, their inventory and their signed delivery tickets were stored at another location and fortunately they had the TopForm Archive Module. In other words, they had electronic copies of all of their critical audit reports and their customer invoices. The Archive Module is a Document Repository Module. The documents (to date) that can be archived are:
Technically, any document created with TopForm can be programmed to be archived. For more information on implementing the Archive Module or on adding new document capability, please contact TopForm support. TopForm and United Stationers have teamed up to develop an integrated solution for office products sales. This new capability will enter the beta testing stage in the next couple of weeks and will provide the following functionality:
If you ever had any doubt about TopForm being able to handle your growth please read about these successful TopForm users. When, Tim Catlett of Progressive Business Solutions in Raleigh, North Carolina first installed TopForm Software, they had three employees and an annual sales volume of about a million dollars per year. Tim Catlett said TopForm was the biggest investment that he had made in his business up until that time, but he knew that a strong accounting system was important to his long-term success. Today he is more convinced than ever that it was the right decision as he has grown to be the largest Business Print Distributor in Raleigh. In 1990, when Kip Webb and Warner Mason viewed TopForm software they were using another industry application. They had eight employees and an annual volume of about two and half million. Today, they operate out of ten branch office locations and four warehouses. They send out about 1300 customer invoices per day for a total annual volume of about forty million. Global DocuGraphix has recently completed the consolidation of all of their enterprises nationwide on to one server, albeit a very large server, in Little Rock, Arkansas. GDX currently has 208 users in thirty-six locations across the county. They service 70,000 customers from over fifty warehouse locations and generate about eight hundred invoices per day. All of these companies are still growing, but they are not growing out of TopForm. Manufacturer and TopForm Preferred Partner, CFC Print Solutions of Peachtree City, Georgia, hosted a summit on June 6-7 to discuss the possible adoption of the JDF (Job Definition Format) and PrintTalk standards as well as to work towards creating new standards more specific to the Business Forms Industry. Julie Pritchard and Keith McBride represented TopForm and were joined by leaders from Print Café, Sword Microsystems , Print Xcel, Four51, DataGraphics, Discount Labels, Wisco and the DMIA. The committee will have ongoing meetings and discussions to formalize an action plan. The first course of action was to move forward to develop standards - specifically in the area of exact repeat order and vendor invoice data. The next meeting takes place in Reno, Nevada in August. We have borrowed Dell's tag line to describe our new installation procedure for the TopForm Variable Print Option. The TopForm Variable Print Option (VPO) extends the capabilities of Web.ec to allow for on-line editing and proofing of variable text items like business cards, memo pads, imprinted commercial printing, etc. This option, like Web.ec itself, is being licensed for you to install on your own server and is free of any ongoing transaction and subscription charges. However, since it utilizes an Access Database, it does require you to have a server or PC on your network that is running Microsoft Access. In order to give you time to acquire and configure this new hardware and still take advantage of the TopForm VPO right away, we will set up your database on our server, link it to your Web.ec programs and allow you to use our server with no ASP charges for up to six months. We have also created an Edit Suite that allows you to setup your variable text items remotely. There is no extra charge for these setup programs. If you prefer, on a work order basis, we will setup the items for your customers. When your hardware is in place, we will relocate the programs and your data files to your server and make the necessary configuration changes. All of these services are being included in the basic installation for the VPO. For more information on the Variable Print Option, please contact Jean Dudek at 800.448.1484. |