This month's tip on TopForm Reporting Options relates to the Print Management Physical Count Audit/Usage Report.

If you regularly perform Print Management Cycle Processing, then you are well aware of this report found under Print Management, Cycle Processing, Physical Count Audit/Usage Update or option P5 on the F/M menu in CHUI.

It was originally thought that the user would need or want to print this report for review prior to updating usage statistics. Therefore, as with most other TopForm Audit Reports, the update option followed printing. What we found over time was that, due to the sheer volume of the data within some of these reports, the majority of our customers were not actually printing the report. Instead they would send the report to a "ghost" or "null" printer. Although this saved trees, it didn't necessarily save time. A better solution was needed for our customers.

To remedy the problem TopForm now provides an option to bypass the printing of this report so that the user can proceed directly to the update command. To take advantage of this new option, simply enter NP in the Options field. Once you have done this, you will simply click the "Print Report" option (or press the F10 in CHUI).

From here TopForm will proceed directly to the update option without any delay.

At TopForm we strive to make our software as efficient as possible and we are always working to add options that allow our customers to use their time more effectively. If you have any ideas regarding other changes that would help improve efficiency in your day to day operations, or if you have questions or comments, please contact TopForm Support.