Web.ec Feature - RC Number

Did you Know that TopForm allows a Reporting Center number to be entered by line item during order entry?

This feature is available for buyers entering orders in Web.ec and for internal TopForm operators in manual order entry. You may already be using the TopForm Receiving or Billing Department codes for Cost Center reporting, however the RC (Reporting Center), also a twenty character number, can be entered at the line item level. It then provides your customers with the information they need for allocating costs.

To activate this feature, you will need to set the following Order Processing Parameter;

If this parameter is set to Yes, then you will need to identify the customers for which this entry will be required. This parameter can be found in your Customer Defaults.

Once the data is entered by the CSR in order entry or by the Buyer in Web.ec, and the buyer subsequently completes the purchase, the RC Number data will be written to a file in TopForm called EDW_RC. This file is keyed by ORDER_DIV plus ORDER_NUM plus ORDER_LINE_NUM. An ODBC report can be created to show this data.

During the Sales Journal Update, assuming the customer is set to summary bill, the EDW file will be checked and if there is a record pertaining to the particular order line, the RC Number data will be updated to the corresponding summary bill record. This data may be included when creating a Summary Bill Report via ODBC.

If your customer wants to see the RC number on their invoice, there is an Accounts Receivable Invoice flexible format field available to provide this option. The field number is 169.

The Web.ec tag is rc_number. This tag is available for entry on the Product Catalog and Shopping Cart pages, and for display on the Order Confirmation page. And, of course, there are standard TopForm pages available that include the RC Number feature.