The TopForm Image Library is used to digitally store
all of the documents and images typically needed in a distributor’s business
and to conveniently index these documents to the associated transactions. This
provides a way to put these documents "at your fingertips" instead of having
to track down file folders in cabinets or on someone’s desk. Take a look at
the list of documents that are linked to the customer invoice.
Note: This
module can be used in the Character (CHUI) based version as well as
the Graphical Version of TopForm. In the CHUI, the window of images
(shown above) is triggered by the F11 function key.
Below is a list of the thirty documents that
are supported ... so far!
The Image Library isn’t just linked to Customer
Invoices, but to the order, the Vendor Invoice and more. An additional advantage
is that important documents can be viewed from remote offices without having
redundant files. And Documents can be reprinted and/or emailed!
Of course all the internally generated documents
are captured automatically (See Illustration I). An easy to use program provides
the means to scan and link all external documents. (See Illustration II.)
Illustration I
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Internal Documents Captured
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Journals & Audit Reports
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RFQ
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PO Receiving Report
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Quote
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Purchase Journal
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Purchase Order
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Sales Journal
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Sales Confirmation
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Cash Receipts Journal
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Shipping Acknowledgment
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Cash Disbursements Journal
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Customer Invoice
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Manual Check Audit Report
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Customer Statement
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Bank Rec Journal
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Picking Ticket
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IC Transaction Journal
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AP Check
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GL Detail Transaction Register
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External documents received (See illustration II)
can be scanned with an easy to use interface. These documents are automatically
linked to the corresponding accounting documents in TopForm.
Illustration II
Features of the TopForm® Image Library
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Links to all documents available for the entries in TopForm.
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Easy to scan in documents and images into TopForm.
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The library supports all common image formats.
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Images are viewed with the existing viewers and tools already used by operators on their computers.
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Provides a way for remote
offices to have access to critical documents.
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Email or print the images.
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Ability to backup the images and store them off site for Business Continuation purposes.
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